Form 21 Sale Certificate Generator
Prepare a reference Form 21 sale certificate from buyer, vehicle and manufacturer details.
How to use the form 21 sale certificate generator
Form 21 is a sale certificate used in the vehicle registration process. A reference certificate brings the buyer identity, sale particulars and vehicle specifications into one printable layout. This tool asks you to enter manufacturer and vehicle details yourself, rather than selecting a database vehicle or assuming a particular OEM. The relevant dealer or authorised signatory must review the document and confirm the format accepted by the receiving RTO.
Field-by-field help
Enter the buyer name and relative name, selecting S/O, W/O or D/O as appropriate. Complete the address, tehsil, district, state and contact fields from the buyer record. Add the finance type and name when required for the transaction. In Vehicle specification, copy the class, model, chassis, engine, seating and body colour from reliable vehicle documents. Manufacturer year, fuel, cylinder count, engine capacity or power, axle weights, unladen weight, gross weight, body type and maximum speed should match the manufacturer specifications. Add invoice, sale date and RTO location, then check every N/A before presenting the certificate for review.
Review, generate and share
Gather the original sale, customer and vehicle records before starting. Fill the essential fields first, then open the Advanced sections for additional particulars. Keep names consistent across the documents, check digits against the originals, and avoid entering sample identifiers in a document intended for use. The form validates input formats but cannot establish whether a number belongs to the buyer or vehicle.
Generate the preview and read the complete result before downloading. Dates are displayed as day-month-year and monetary values use Indian number grouping. Blank optional text is marked N/A so missing particulars remain visible. If a value needs correction, return to the form and generate another document. Keep downloaded copies according to your own dealership practices; this tool does not maintain an archive or a searchable customer history.
Frequently asked questions
Is this form 21 sale certificate generator free?
Yes. You can complete the form, generate a reference document and download its PDF without payment or a DealerSetu login. Booking a demo is optional and never required to access the document.
Are my customer and vehicle details saved?
No document records are created. Your entries are processed only for the current request. The preview carries the same values for a PDF re-submission; closing it removes that workflow. PDFs are streamed instead of stored.
Which dealership and manufacturer should I enter?
Use the actual issuing dealership name, address and GSTIN where relevant. Enter the real maker or OEM rather than a sample company. A logo is optional and must be a PNG or JPEG within the displayed size limit.
Can I print the document or download a PDF?
Both options are available. Generate a preview to inspect the layout, then use Print for browser printing or Download PDF for the generated file. Review any chassis warning and confirm the identifying numbers before sharing it.
What happens if a value or date is blank?
Blank dates remain empty in the document; no date is added automatically. Optional text appears as N/A in the document and optional monetary amounts are treated as zero. Required fields and invalid tax or identity formats produce messages beside the relevant inputs.
Does the generated document confirm tax or RTO compliance?
No. It is a reference prepared from your entries. Verify the applicable taxes, certificate format and signing requirements with your CA or RTO, and compare the document with original records before using it.